As a director, you carry responsibilities that go beyond the business. You are expected to exercise proper oversight, protect sensitive information, and make defensible decisions under pressure. When things go wrong, the question is rarely “did you try?” It’s “what controls did you have in place, and can you prove it?”
Vault by Firevault is a digital safe deposit box designed for directors and senior leaders. It keeps your most sensitive business and personal director files offline by default, and only brings your Vault online when you deliberately choose to access it. That means less exposure, less leverage for attackers, and a clearer story when scrutiny arrives.
Offline by default: Your highest-risk files are not permanently connected, searchable, or sitting in the same systems criminals target first.
Controlled access: Share only when needed, with permissions you can revoke immediately when the job is done.
Protection before a claim: Built to reduce the likelihood of loss, leakage, and extortion in the first place, not just to help you clean up afterwards.
For directors, cyber risk is no longer just technical. It is a question of duty, oversight, and insurability.
When an incident occurs, scrutiny focuses on what was in place before it happened. Investigations look at whether reasonable steps were taken to understand and limit exposure, not whether a director caused the breach.
Most incidents still begin with exposed data, not advanced attacks. Stolen credentials, phishing, misdirected sharing, and misconfigured systems remain the most common entry points. Once inside, attackers seek files that create leverage: board papers, contracts, identity documents, financial records, and legal correspondence.
The financial impact is significant. The average cost of a data breach now runs into the millions, and recovery frequently takes months, extending into legal, regulatory, and insurance consequences.
For directors, the implications escalate quickly:
Regulatory pressure: Under UK GDPR, fines can reach £17.5m or 4% of global turnover.
Personal exposure: Under regimes such as PECR, penalties of up to £500,000 may be issued against organisations or directors.
Insurance scrutiny: D&O and cyber insurers increasingly assess whether exposure was reasonable and preventable before an incident.
Stolen data rarely disappears. It is often resold and reused, increasing the risk of follow-on fraud, extortion, and claims long after systems are restored.
National guidance now frames cyber resilience as a leadership responsibility. The risks below explain why directors need to move beyond convenience-first storage and take a more deliberate approach to protecting the files that create personal and fiduciary exposure.
The board pack ahead of a sensitive decision.
The shareholder agreement linked to a personal guarantee.
The contract you may need to evidence accountability years after it was signed.
The identity and financial records reused across multiple directorships.
These are not just files. They are records of responsibility. Proof of decisions taken. Evidence that protects you professionally when questions are asked, roles change, or scrutiny arrives long after the moment has passed.
Yet too often, this material lives in the least dependable places. Inboxes. Cloud platforms. Laptops. Adviser portals. Systems that stay permanently connected and become exposed through phishing, misconfiguration, third-party failure, or a single compromised account.
Vault gives directors a digital safe deposit box for these high-risk assets. Files are kept offline by default, isolated from constant online exposure, and made accessible only when you deliberately choose to open your Vault.
One secure place for the documents that define your role, your decisions, and your accountability — with control over when they are seen, shared, or accessed.
Built to be secure. Designed for directors.
A digital safe deposit box
An offline-first digital safe deposit box for directors. Keeps your highest-risk files out of always-connected systems. Available in 2TB, 4TB, and 8TB Vaults.
Crown jewels, protected
Board papers, shareholder agreements, personal guarantees, identity records, contracts, and decision evidence. The files that create leverage stay offline until you need them.
Control what leaves, and when
Files are added deliberately, not synced. Sharing only works while your Vault is open, so access is intentional, time-bound, and easy to revoke.
Built for Resilience
Each Vault includes protected backup for recovery and response. Designed to survive incidents, not rely on systems attackers target.
Designed for legacy
Appoint a trusted contact for emergency access and succession. Continuity without giving up day-to-day control.
Private. Secured. Yours.
Your offline home for the files that define responsibility, exposure, and accountability throughout your directorship and beyond.
Each profile is purpose-built to store, protect, and access sensitive files only when needed.
Leadership material, without exposure.
Offline by default
Board packs, minutes, resolutions, and strategy papers remain disconnected from always-on systems until you decide to open access.
Use only when decisions are being made
Documents are brought online for preparation, review, and approval. Access exists only while the work is active.
Returns offline when finished
Once decisions are taken, the material is closed again, removing links, access, and risk.
Sensitive transactions, tightly controlled.
Offline by default
Due diligence files for M&A, fundraising, or restructuring stay isolated until a transaction requires access.
Share under pressure, without losing control
Advisers and counterparties can access specific documents while the room is open, then access is withdrawn cleanly.
Exposure ends when the deal stage ends
When the room is closed, documents return offline, reducing leverage and unintended disclosure.
Governance you can evidence.
Offline by default
Policies, approvals, risk registers, and audit documentation are kept away from shared drives and inboxes.
Access only for audits and reviews
Files are opened when regulators, insurers, or auditors need them, then secured again.
Preserves a clean source of truth
Records remain consistent, protected, and unchanged outside controlled access windows.
Response without chaos.
Offline by default
Incident plans, contact trees, decision logs, and recovery documentation remain protected until an incident demands action.
Access what you need, when you need it
During response, files are available to support decisions, insurance notification, and legal coordination.
Closes to support recovery
Once the situation stabilises, access is removed and materials return offline, reducing further risk.
Personal director exposure, separated.
Offline by default
Identity documents, legal disputes, insurance records, and sensitive correspondence are isolated from daily systems.
Access only when required
Files are opened for verification, claims, or advice, without remaining permanently accessible.
Limits leverage against you
Keeping personal exposure offline reduces the risk of impersonation, coercion, or targeted attack.
Serious documents, not always online
Physically offline storage
Legal records are unreachable when not in use.
Temporary working access
Open the vault to review or share documents when needed.
Closes after use
The files return offline once the task is finished.
An offline vault is a secure, physically isolated storage system for your most important files. It has no online connection when not in use, making it invisible to hackers, viruses, and ransomware.
Cloud storage is always connected, which means always exposed. Firevault removes your data from the internet completely — no cloud dependency, no shared infrastructure, and no third-party access.
Anything digital you can’t afford to lose — contracts, financial records, ID scans, intellectual property, medical files, designs, or private correspondence.
Anyone who can’t risk exposure — HNWIs, directors, investors, legal professionals, creators, and industries with sensitive or regulated data.
When you authorise access, your vault reconnects briefly to transfer files. Once complete, it disconnects automatically, keeping everything offline until you decide otherwise.
No. Each Firevault is identity-locked to one verified user and cannot be accessed without passing strict authentication checks.
Your data remains intact inside the vault. If hardware fails your data will be automatically be moved offline, secured and in controlled conditions to maintain complete data isolation.