A deal leaks before announcement.
Price, terms or intent reach the market through one of many reachable copies.
Market riskOffline Secure Storage® (#OSS) for investment and M&A
Keep M&A data offline and out of reach. Air-gapped storage for deal rooms and portfolio records.
Due diligence material, valuations, models, board approvals and portfolio records. Deal information loses value the moment it leaks, so the definitive set should not sit permanently reachable once the room closes.
Offline Secure StoragePost-deal archiveControlled sharingAudit evidence
What deal teams protect
The documents behind the transaction.
DiligenceDue diligence files
ValuationModels and valuations
LegalTransaction documents
GovernanceApprovals
PortfolioHolding records
ArchiveClosed deals
StorageDedicated hardware
AccessControlled by you
When closedNo standing network path
A simple confidentiality question
When the data room closes, where does the definitive deal record actually live?
Transaction material is duplicated across advisers, platforms and inboxes, then left connected for years.
An adviser is breached.
Diligence material is exposed through a third party you do not control.
Supply chainWarranty claims arrive later.
The disclosed set must be produced accurately, years after completion.
Legal riskPortfolio data is aggregated.
One compromise exposes commercially sensitive information across multiple holdings.
ConcentrationThe Firevault principle
The problem is not only leaks. It is that deal material is most reachable when it is most valuable.
Diligence packs, models and investor correspondence are assembled quickly, shared widely and left online long after completion. Value and exposure peak at the same moment.
If deal and portfolio material is physically disconnected between working sessions, the window in which it can be reached is one you choose.
Select → Secure → Disconnect → Access when requiredA path that does not exist cannot be used
Between sessions there is no data room link, no share and no credential leading to the material.
Data rooms are convenience, not containment
Access lists grow, downloads persist and copies survive in environments you do not control.
Timing is the exposure
Price-sensitive material only needs to be reachable while the work is being done.
Custody evidence supports the transaction
Recorded retrieval demonstrates handling to counterparties, regulators and investors.
The transaction checklist
Decide what survives the data room.
Live transactions need a connected room. What follows completion is a long-lived record that rarely needs to be online.
Your deal inventory
Six areas most investors already hold.
Use this as a first-pass inventory before deciding which Firevault product fits.
Diligence → Valuation → Legal → Governance → Portfolio → ArchiveDiligence
- ✓Financial diligence
- ✓Legal diligence
- ✓Commercial reports
- ✓Technical assessments
- ✓Vendor material
Valuation
- ✓Financial models
- ✓Forecasts
- ✓Pricing analysis
- ✓Comparables
- ✓Investment memoranda
Legal
- ✓Sale and purchase agreements
- ✓Disclosure letters
- ✓Warranties and indemnities
- ✓Shareholder agreements
- ✓Completion documents
Governance
- ✓Investment committee papers
- ✓Board approvals
- ✓Conflict records
- ✓Mandate evidence
- ✓Delegated authorities
Portfolio
- ✓Ownership records
- ✓Reporting packs
- ✓Covenant evidence
- ✓Valuation updates
- ✓Exit planning material
Archive
- ✓Closed transactions
- ✓Historic data rooms
- ✓Fund records
- ✓Investor correspondence
- ✓Regulatory evidence
The Firevault difference
A data room is for the deal. This is for afterwards.
Virtual data rooms are built for controlled collaboration during a transaction. Firevault holds the definitive record once the process ends.
Keep convenience where it helps.
Connected rooms and platforms suit live processes and active diligence.
- •Live data room access
- •Active diligence questions
- •Working models in progress
- •Current portfolio reporting
- •Everyday adviser collaboration
Give consequence a different state.
The definitive record can be available when required without remaining permanently reachable.
- ✓Completed transaction documents
- ✓Disclosed diligence sets
- ✓Final models and valuations
- ✓Investment approvals
- ✓Long-term portfolio archive
A closed data room is still a connected platform. Firevault gives the definitive record somewhere else to live.Online when you need it. Offline when you do not.
Ownership, sharing and evidence
Release deal material deliberately.
Deal records are needed by lawyers, auditors and investors for years. Ownership, controlled sharing and recorded access are separate decisions.
VERIFIED
OWNER
DEAL
TEAM
LEGAL OR
AUDITOR
SUCCESSION
ROUTE
The owner controls everyday access. Selected documents can be released to counsel or auditors without exposing the archive.
No permanent room access
Access is a decision, not a default.
Firevault separates ownership, sharing and evidence so a historic deal does not remain permanently exposed.
One vault per userAccess is linked to a verified individual rather than a fund-wide credential.
Share a document, not the archiveRelease the specific record a claim, audit or investor request requires.
Recorded retrievalRetrievals are logged, supporting warranty, audit and regulatory positions.
This is not only about leaks
Useful across the investment lifecycle.
Approvals, claims, audits and exits all depend on producing the definitive record accurately.
Limit what can leak.
Sensitive material held offline until the process requires it.
ConfidentialityClose the room properly.
The definitive set moves to protected storage rather than staying connected.
TransitionProduce the disclosed set.
The exact material disclosed at completion, retained and retrievable.
LegalEvidence decisions.
Approvals and mandate evidence available for auditors and investors.
ComplianceProtect aggregated data.
Commercially sensitive holdings information is not permanently reachable.
GovernancePrepare with a clean record.
The historic archive supports the next transaction without a search.
ValueEvidence and guidance
Market abuse and diligence obligations require demonstrable control of inside information.
Regulation places responsibility on firms to control access to price-sensitive information and to evidence that control.
FCA / UK MAR
Issuers and firms must control access to inside information and maintain records of who holds it.
Read the source ICOPersonal data within diligence material remains subject to appropriate technical and organisational measures.
Read the source NCSCNCSC guidance recommends holding critical copies offline and separate from connected environments.
Read the sourceWho this applies to
Where deal and portfolio exposure appears most often.
Concise routes into the industry and audience pages where this need appears most often.
The Firevault response
Offline Secure Storage®, then the product that fits the volume.
This page is about the exposure. Capacities, access models, specifications and pricing sit on the product pages so you can choose once the requirement is clear.
Offline Secure Storage®
Offline Secure Storage holds deal and portfolio material on dedicated hardware that is physically disconnected until you ask for it.
Why Offline Secure StorageVault
On-demand access to a digital safe deposit box for diligence archives, models and completed transaction records.
LUV
A low use vault for signed documents, investor records and deal essentials, reached on a nominated access day.
Storage
Scalable offline capacity from 20TB upwards, designed with the solutions team around your requirement.
Why Firevault
Process on top. Physical protection underneath.
Confidentiality agreements set expectations. Physical disconnection reduces what is technically reachable.
Physical storage
Offline Secure Storage instances are held on dedicated physical hard drives, not in S3 cloud buckets, shared storage pools or multi-tenant infrastructure. Your selected data is assigned to real hardware, with dedicated RAID 1 drives providing resilience.
Physical ownership
Each Offline Secure Storage instance is allocated to a specific customer, with dedicated physical capacity and clearly defined ownership. Your data is not pooled, commingled or held within a shared storage estate.
Physical control
Access begins outside the normal network path. An authorised out-of-band command, such as SMS, controls the physical Layer 1 connection to your #OSS instance. When access is not required, that network path is physically disconnected.
Physical security
Your #OSS hardware is housed in carefully selected, professionally managed data centres with layered physical security, resilient power and environmental controls. Access is tightly controlled using three-factor authentication, including biometric identification, supported by 24/7 monitoring, restricted access zones and a complete audit trail. Firevault Bunkers provide jurisdictional physical resilience across our international infrastructure.
Questions investors ask
Before you move deal records offline.
The goal is a definitive, defensible record rather than another platform.
No. Use a data room for the live process. Firevault holds the definitive record once the transaction completes.
Confidentiality that outlasts the deal
Start with the definitive record that must survive completion, claims and audit.
Offline Secure Storage from Firevault. Online when you need it. Offline when you do not.