Board papers leak.
Strategy, redundancies or transaction material reaches people it was never meant to.
ConfidentialityOffline Secure Storage® (#OSS) for directors and boards
Offline Secure Storage for director and board data. Evidence you can stand behind.
Board papers, minutes, compliance evidence, legal advice and personal director records. When something goes wrong, the question is what the board knew, what it decided and what it did to protect the information behind those decisions.
Offline Secure StorageBoard-level evidenceControlled sharingPersonal liability
What boards protect
The papers behind every decision.
GovernanceBoard papers
LegalPrivileged advice
ComplianceRegulatory evidence
RiskRisk registers
PeopleRemuneration records
PersonalDirector records
StorageDedicated hardware
AccessControlled by you
When closedNo standing network path
A simple board question
If a regulator asked what the board did to protect its most sensitive information, what is the answer?
Directors are increasingly assessed on the adequacy of controls rather than the sophistication of the attacker.
Privilege is compromised.
Legal advice held in ordinary email or shared drives becomes discoverable or exposed.
Legal riskEvidence cannot be produced.
The organisation cannot show what was decided, when, or what protected it.
AccountabilityPersonal liability follows.
Directors face scrutiny for controls that were assumed rather than demonstrated.
Fines and liabilityThe Firevault principle
The problem is not only a breach. It is what a director can be shown to have controlled.
Board papers, investigation notes and compliance evidence usually live in the same connected systems as everything else. Personal accountability sits with the individuals who signed off that arrangement.
If board and director records are physically disconnected, exposure is a decision somebody made rather than a default nobody reviewed.
Select → Secure → Disconnect → Access when requiredA path that does not exist cannot be used
There is no mailbox, no shared drive and no credential leading to the papers while the vault is offline.
Policy is not a defence on its own
Boards are asked what they did, not what they instructed. A change in state is a demonstrable act.
Separation protects the individual
Director records held apart from the corporate estate survive a compromise of that estate.
Evidence is produced automatically
Recorded retrieval gives a chair, an auditor or an insurer something concrete to review.
The board data checklist
Know what the board is actually responsible for.
Start with the material that would be most damaging to leak and most important to produce under scrutiny.
Your governance inventory
Six areas most boards already hold.
Use this as a first-pass inventory before deciding which Firevault product fits.
Governance → Legal → Compliance → Risk → People → PersonalGovernance
- ✓Board packs
- ✓Minutes and resolutions
- ✓Strategy papers
- ✓Transaction material
- ✓Delegated authorities
Legal
- ✓Counsel opinions
- ✓Privileged correspondence
- ✓Dispute material
- ✓Contracts of consequence
- ✓Settlement records
Compliance
- ✓Regulatory filings
- ✓Attestations
- ✓Control evidence
- ✓Policy approvals
- ✓Audit responses
Risk
- ✓Risk registers
- ✓Incident records
- ✓Assessments
- ✓Mitigation decisions
- ✓Assurance reports
People
- ✓Remuneration records
- ✓Sensitive HR matters
- ✓Succession planning
- ✓Whistleblowing material
- ✓Investigation files
Director records
- ✓Identity documents
- ✓Appointment records
- ✓Insurance evidence
- ✓Declarations of interest
- ✓Personal financial records
The Firevault difference
Not every board record should be permanently reachable.
Keep the working papers of active meetings where the board portal serves you. Firevault is for the material where exposure creates lasting legal, financial or personal consequence.
Keep convenience where it helps.
Portals and collaboration tools suit live agendas and current papers.
- •Current meeting agendas
- •Draft papers in circulation
- •Routine correspondence
- •Calendar and logistics
- •Everyday collaboration
Give consequence a different state.
Selected governance material can be available when required without remaining permanently reachable.
- ✓Signed minutes and resolutions
- ✓Privileged legal advice
- ✓Regulatory evidence
- ✓Risk and incident records
- ✓Director personal records
A board portal keeps sensitive material online. Firevault gives the material that does not need to stay online somewhere else to live.Online when you need it. Offline when you do not.
Ownership, sharing and succession
The right director can reach the right record.
Board information has to survive appointments, resignations and investigations. Ownership, sharing and succession are different problems.
VERIFIED
OWNER
FELLOW
DIRECTOR
LEGAL OR
AUDITOR
SUCCESSION
ROUTE
The owner controls everyday access. Selected files can be shared with counsel or auditors without exposing the whole vault.
No shared board password
Ownership, sharing and succession are different things.
Firevault separates them so governance does not depend on a circulated credential.
One vault per userAccess is linked to a verified director rather than a company secretary mailbox.
Share a paper, not the vaultRelease specific documents to counsel, auditors or regulators when required.
Planned continuityA defined succession route means records remain available when the board changes.
This is not only about the worst day
Useful across the governance calendar.
The value is knowing the material behind board decisions is protected, current and retrievable before it becomes urgent.
Produce evidence with confidence.
Records of decisions and controls are held in a defined place.
ComplianceProtect privileged material.
Legal advice does not sit in the same reachable estate as everything else.
Legal riskKeep deal material confidential.
Sensitive commercial documents are not permanently exposed during a process.
ConfidentialityShow what the board did.
Timelines, decisions and mitigations retained beyond the affected systems.
AccountabilitySupport directors' cover.
Demonstrable controls strengthen the position when questions are asked.
AssuranceHand over without gaps.
Records remain available as directors join and leave.
ContinuityEvidence and guidance
Personal accountability for security is set out in law and regulator guidance.
Company law duties and financial regulation both place responsibility for adequate systems and controls with named individuals.
Companies Act 2006 s.174
Directors owe a duty to exercise reasonable care, skill and diligence, which extends to oversight of information risk.
Read the source NCSC Board ToolkitThe NCSC Board Toolkit sets the expectation that boards understand and evidence their organisation's cyber resilience decisions.
Read the source ICOThe ICO judges technical and organisational measures against the risk of the processing, including access to sensitive internal records.
Read the sourceWho this applies to
Where board and director exposure appears most often.
Concise routes into the industry and audience pages where this need appears most often.
The Firevault response
Offline Secure Storage®, then the product that fits the volume.
This page is about the exposure. Capacities, access models, specifications and pricing sit on the product pages so you can choose once the requirement is clear.
Offline Secure Storage®
Offline Secure Storage holds board and director records on dedicated hardware that is physically disconnected until you ask for it.
Why Offline Secure StorageVault
On-demand access to a digital safe deposit box for board packs, investigation files and compliance archives.
LUV
A low use vault for minutes, resolutions and personal liability evidence, reached on a nominated access day.
Storage
Scalable offline capacity from 20TB upwards, designed with the solutions team around your requirement.
Why Firevault
Governance on top. Physical protection underneath.
Directors should not have to rely on assurances about somebody else's platform.
Physical storage
Offline Secure Storage instances are held on dedicated physical hard drives, not in S3 cloud buckets, shared storage pools or multi-tenant infrastructure. Your selected data is assigned to real hardware, with dedicated RAID 1 drives providing resilience.
Physical ownership
Each Offline Secure Storage instance is allocated to a specific customer, with dedicated physical capacity and clearly defined ownership. Your data is not pooled, commingled or held within a shared storage estate.
Physical control
Access begins outside the normal network path. An authorised out-of-band command, such as SMS, controls the physical Layer 1 connection to your #OSS instance. When access is not required, that network path is physically disconnected.
Physical security
Your #OSS hardware is housed in carefully selected, professionally managed data centres with layered physical security, resilient power and environmental controls. Access is tightly controlled using three-factor authentication, including biometric identification, supported by 24/7 monitoring, restricted access zones and a complete audit trail. Firevault Bunkers provide jurisdictional physical resilience across our international infrastructure.
Questions directors ask
Before you move board material offline.
The goal is defensible governance, not simply buying storage.
No. Keep live agendas and papers in the portal. Firevault is for the signed, privileged and evidential material where exposure has lasting consequence.
Protect the evidence behind board decisions
Start with the records that would be most damaging to leak and most important to produce.
Offline Secure Storage from Firevault. Online when you need it. Offline when you do not.